• HR Administrator

    Job Locations UK-London
    Job ID
    # of Openings
    Business Entity
    Octopus Group
    Organisational Development/Human Resources
    Permanent Full-Time
  • Overview

    About Octopus


    At Octopus we’re transforming the industries we operate in and improving the lives of millions of people. We’ve built market-leading positions in a number of specialist sectors, including smaller company financing, renewable energy, healthcare and property finance. We employ 700 people and manage more than £7.8 billion on behalf of more than 50,000 investors. Our products don’t just help real people solve real life problems, they also make a positive impact on the world around us.


    The Octopus Group incorporates Octopus Energy, Octopus Healthcare, Octopus Investments, Octopus Property, Octopus Ventures and Octopus Labs. Our aim is to have an impact in everything we do, and to make a vital contribution to the UK economy by helping people, companies and institutions generate wealth. And we’re always on the look-out for smart, talented people who share our values.


    About the role


    A key focus of the role is to be an internal point of contact for manager and employee queries about HR processes and issues, answering queries by email, phone, and face to face. The role will support with the roll-out and logistics for all cyclical HR activities such as performance management, and the employee engagement survey process.

    All roles within the HR team, including the HR Administrator role, are highly visible roles across the company with the expectation that you will champion HR and help build the profile of the function across the company. Alongside colleagues in HR, the HR Administrator is responsible for championing initiatives that deepen the Octopus culture.



    Key accountabilities of the role are:

    • Employee Lifecycle processing
    • Probation administration
    • Maternity, Paternity and Shared Parental Leave administration
    • VISA sponsorship administration
    • OfficeVibe (employee engagement tool) administration
    • Return to Work administration (after sick leave/maternity/paternity leave)
    • Occupational Health referrals
    • Contract extensions and amendments
    • Supporting annual HR and Payroll processes (performance and pay review)
    • Leaver processing and reference requests
    • HR System
    • Ensuring our HR system is kept updated
    • Support employees with using the system
    • Support managers and HRBPs with reporting requests
    • Recognition
    • Manage multiple recognition schemes we have within the company, from sabbaticals for long service awards to our Grand Tentacle award.
    • Inbox management and correspondence
    • Respond to all queries that come into the Org Dev inbox
    • Act as key contact point for all employees for any queries


    About you


    What you’ll need to be successful


    • Previous experience of working in HR would be advantageous, ideally with experience of working for either a large complex company or a small fast moving entrepreneurial company
    • Knowledge of ACAS procedures and basic employment law
    • Exceptional attention to detail and strong organisational skills with the ability to handle high volumes of multiple tasks and priorities and remain calm under pressure
    • Strong administration skills with previous correspondence and diary management experience, MS outlook and excel experience


    And to really stand out from the crowd:


    • Possess the confidence and empathy required to cope with highly sensitive situations that arise
    • Displays integrity – sincere in own behaviour and in dealings with others
    • Self-motivated and self-aware – recognises own strengths and weaknesses and is committed to personal development
    • Results-focused – understands what is important to staff, clients and management – is committed to achieving goals and accountable for their work. Tenacious approach to delivery, quality of output and organisation
    • Capable communication skills - handles complex and difficult situations with thought, humility and confidence
    • Must be curious and seek to instil automated and digital solutions wherever appropriate
    • Must be comfortable in using technology and leveraging digital applications and media platforms


    Our values and DNA

    At Octopus we don’t just focus on what we do but also how we do it. Everyone to shares our values of being straightforward, helpful and bold. And while these are the principles that guide us as an organisation, our DNA goes even further, by revealing our inner strengths:


    We are loyal: we fully buy-in to the company’s vision and believe in everything that Octopus stands for.

    We are respectful: we live and breathe the Octopus values of being helpful, straightforward and bold.

    We are resilient: we have an inner strength that means we never give in.

    We are intellectually curious: we seek to understand how the world works and we’re always learning, adapting and improving.

    We understand who our customers are: and because we know them really well, we always give them our very best.


    What we offer


    Octopus has built an exciting and inclusive high-performance culture where employees feel empowered. This means we welcome discussions around flexible working hours. We also understand the value of diversity, and we have a team dedicated to promoting gender, ethnic, socio-economic, LGBT and disability equality, to make sure we back up our words with actions. All Octopus employees are given the opportunity to develop new skills, aim higher and accelerate their careers.








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