Investor Services Officer

UK-London
Job ID
2017-1780
# of Openings
1
Business Entity
Octopus Investments
Category
Operations
Type
Temporary Full-Time

Overview

About Octopus

 

At Octopus we’re transforming the industries we operate in and improving the lives of millions of people. We’ve built market-leading positions in a number of specialist sectors, including smaller company financing, renewable energy, healthcare and property finance. We employ over 500 people and manage more than £6 billion on behalf of more than 50,000 investors. Our products don’t just help real people solve real life problems, they also make a positive impact on the world around us.

 

The Octopus Group incorporates Octopus Energy, Octopus Healthcare, Octopus Investments, Octopus Property, Octopus Ventures and Octopus Labs. Our aim is to have an impact in everything we do, and to make a vital contribution to the UK economy by helping people, companies and institutions generate wealth. And we’re always on the look-out for smart, talented people who share our values.

 

Responsibilities

This role sits within the Investor Operations Team who are responsible for all the static data of every investor. This responsibility begins as soon as the client invests with us to when they decide to leave. A variety of areas are covered by the team including; ongoing screening, change of address, updates to bank details, withdrawals, transfers and deceased.

 

Static Data Updates

  • Updating the company’s systems in accordance with our procedures when an instruction is received from an investor. 
  • Ensuring all teams and registrars are aware of any updates made where necessary. 
  • Updates include change of address, changes to dividend reinvestment instructions, investigating returned documents, changes to regular income payments and updates to foreign account reporting. 
  • Sending confirmation letters in accordance with our procedures including both manually and automatically produced letters. 

Withdrawal Requests

  • Updating the company’s systems with bank details in accordance with our procedures when an instruction is received from an investor to withdraw funds. 

Ongoing Screening

  • Daily AML screening of new investors via the daily upload and then monitoring and resolving the ongoing screening of our investor database using the WorldCheck system.

Email Inbox Support

  • Monitor and process ad-hoc queries that are received throughout the day in our team inbox. Have the ability to identify and delegate the emails accordingly.

Team Meetings

  • Participate in team meetings ensuring you come prepared with necessary updates. Be willing to share the responsibility of minute taking and then communicating them to the team. 

Qualifications

  • Industry experience in a similar role
  • Customer Focused
  • Hands on team player
  • Competent with Microsoft Excel
  • Adaptable and flexible 
  • Competent with both written and oral communication with people at all levels
  • Well organised and thorough
  • Personable with the ability to handle difficult people and deal with people of all levels
  • Mature and confident
  • Works well under pressure and can conform to tight deadlines
  • Good problem solving skills
  • Ability to perform multiple tasks accurately
  • A flexible attitude to both work undertaken and working hours
  • Able to react quickly in a pressurised environment and make decisions
  • Must be curious and seek to instil automated and digital solutions wherever appropriate 
  • Must be comfortable in using technology and leveraging digital applications and media platforms 

 

Our Values 

 

Be helpful

Random acts of kindness make the workplace a better place. So, go out of your way to be helpful, and give people reasons to smile.

 

Be straightforward
Life is complicated enough. Don’t make it harder for yourself, or for others. Sometimes the simplest approach works wonders.

 

Be bold
Every great business started with a flash of inspiration. If you’ve got a great idea, don’t keep it to yourself.

 

 

 

At Octopus, we recognise the importance of embracing diversity in order to create a high performance culture.

 

 

 

 

 

 

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