Executive Assistant

UK-London
Job ID
2017-1683
# of Openings
1
Business Entity
Octopus Healthcare
Category
Administration
Type
Permanent Full-Time

Overview

At Octopus we’re transforming the industries we operate in and improving the lives of millions of people. We’ve built market-leading positions in a number of specialist sectors, including smaller company financing, renewable energy, healthcare and property finance. We employ 500 people and manage more than £6 billion on behalf of more than 50,000 investors. Our products don’t just help real people solve real life problems, they also make a positive impact on the world around us.

 

The Octopus Group incorporates Octopus Energy, Octopus Healthcare, Octopus Investments, Octopus Property, Octopus Ventures and Octopus Labs. Our aim is to have an impact in everything we do, and to make a vital contribution to the UK economy by helping people, companies and institutions generate wealth. And we’re always on the look-out for smart, talented people who share our values.

Responsibilities

  • Managing a number of complex executive’s calendars
  • Resolving diary clashes in an efficient manner and re-prioritising meetings
  • Preparing briefing documents for meetings 
  • Minute taking for meetings with regulator impact
  • Printing, scanning, photocopying and binding board papers and documents for presentations where required
  • Ad-hoc administration and support for colleagues in the wider team
  • Travel coordination
  • Compiling packs of relevant papers for executives as requested
  • Managing the agendas for key meetings and writing up notes and actions
  • Tracking projects
  • Maintaining tracking database
  • Creating and formatting PowerPoint presentations
  • Providing cover for other EA’s within Octopus Healthcare 

Qualifications

  • Prior experience supporting executives in financial services or private equity would be beneficial
  • Previous team PA/EA experience within a corporate environment
  • Experience supporting fast paced and challenging areas
  • Extremely organised and ability to prioritise their workload, always being one step ahead
  • Team player with a can-do attitude
  • Highly proficient in MS Office Excel/PowerPoint

Our Values:


Be helpful
Random acts of kindness make the workplace a better place so, go out of your way to be helpful, and give people reasons to smile

Be straightforward
Life is complicated enough. Don’t make it harder for yourself, or for others. Sometimes the simplest approach works wonders.

Be bold
Every great business started with a flash of inspiration. If you’ve got a great idea, don’t keep it to yourself

 

At Octopus, we recognise the importance of embracing diversity in order to create a high performance culture.

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